Supplier-Funded Promotions
Run a discount or a free-goods offer that your supplier is paying for, and it shows up automatically in your customer portal catalog — no separate announcement to send, no manual price change to remember to undo when it's over.
You enter the deal after negotiating it with the supplier — a phone call, an email, a trade agreement — the same way you enter a vendor bill today rather than the supplier setting anything up themselves.
Creating a promotion
Go to Purchasing → Promotions and click New promotion. You'll need:
- Supplier — who's funding it. This is for your own records, and for the reconciliation report below; it must be a contact marked as a supplier.
- Name and description — the name is what your customer sees in their catalog.
- Type — see below.
- Scope — all products, one product, or one category.
- Minimum quantity, if the discount should only apply once a customer orders enough.
- Dates — when it starts and ends.
- Redemption cap, if you want it to stop applying after a set number of uses — useful when a supplier has agreed to fund, say, the first 50 cases and no more.
- Status — leave it as Draft while you're still setting it up; nothing applies until it's Active.
The three types
| Type | What it does |
|---|---|
| Percentage off | Takes a percentage off the price a customer would otherwise pay |
| Fixed amount off | Takes a flat amount off the price of each unit |
| Free goods | Adds a separate product to the order, at no charge, once the qualifying quantity is reached |
A free-goods promotion adds a real, visible line to the order — priced at $0.00, with a note explaining it's the promotion — rather than quietly increasing the quantity on the line the customer paid for. That's deliberate: your warehouse needs to see it to pack it, and it needs to show up on the invoice like anything else that shipped.
Scope: which promotion applies
A customer might be eligible for more than one active promotion on the same product — a store-wide one and a category-specific one, say. Only one ever applies to a given line, and the most specific scope wins:
- A promotion for that exact product
- A promotion for its category
- A promotion for all products
Two active promotions can't cover the same scope over overlapping dates — if you try to activate a second store-wide promotion while one is already running, Iraca refuses and tells you why. Set the first one to Ended first, or narrow one of them to a specific product or category.
A negotiated price always wins
If a customer has their own negotiated price for a product, or is on a pricing tier with its own rate for it, a promotion never discounts it further. The reasoning is the same as for the blanket percentage discounts covered in Wholesale Pricing, Groups and Discounts: a rate you agreed to personally isn't entitled to move again just because a store-wide promotion happens to be running. A promotion only ever applies to the price a customer would otherwise see from your general price list.
What your customer sees
An active, applicable promotion shows as a badge on the product in their catalog — "10% off," "$3.00 off," or "+1 free" — so they know before they add it to their cart. See Customer Catalog and Cart.
The discount is applied automatically the moment they check out; there's nothing for them to enter, and no code to type in.
Reconciliation — what to bill the supplier
Click Reconciliation on any promotion to see what it's cost so far: how many times it's been redeemed, the total discount given (or free units granted), across how many orders and customers. That's the figure to put on your own invoice or credit request back to the supplier who's funding it.
Iraca doesn't post any of this to your books. The discount itself reduces what your customer owes you, and that flows through your ledger exactly like any other discount. What the supplier owes you back is a real-world settlement outside the app — Iraca gives you the number, not a receivable it's invented on your behalf.
Ending or deleting a promotion
Set its status to Ended once it's over. A promotion that has never been redeemed can also be deleted outright — but one with redemptions on file is refused, so the reconciliation report doesn't lose its record. End it instead.
What's not here yet
- No stock check when a promotion goes live. If a free-goods item runs out, only that bonus line is skipped when a customer checks out — the rest of their order still goes through — but nothing warns you in advance that you're close to running out.
- No supplier login. The supplier doesn't see or manage any of this; you're the one entering and ending promotions on their behalf.
- Only one promotion applies per line, even if more than one could technically qualify. See Scope: which promotion applies above.