Warehouses, Stock & Adjustments
Iraca tracks stock per warehouse, not as a single company-wide number — every product (and supply) has its own quantity at each warehouse you set up. This article covers creating warehouses, reading a product's stock levels, and making manual adjustments. This applies whether you're tracking a finished product or a raw-material supply — both use the same warehouse and stock system.
You'll find warehouses under Inventory → Warehouses, and a product's stock levels on its own detail page under Inventory → Products.
Setting up warehouses
Choose Add Warehouse and fill in:
- Name (required)
- Address (optional)
- Set as default warehouse — checkbox
Your first warehouse is automatically set as default, even if you don't check the box. Only one warehouse can be default at a time — checking it on another warehouse un-defaults the previous one.
Each warehouse can be edited, duplicated, or deleted. Duplicating copies the warehouse's bin locations along with it and appends "(Copy)" to the name; the copy is never set as default. The default warehouse can't be deleted — make a different warehouse the default first.
Only owners and admins can create, edit, or delete warehouses. Other roles see warehouses read-only.
Your plan limits how many warehouses you can have. If you're at the limit, Add Warehouse will let you know instead of creating one.
Bin locations
Inside a warehouse, expand Locations to maintain a reference list of bin/location codes for that warehouse — things like A1-01 or Freezer-B3 — each with an optional description.
This list is separate from the bin-location note you can leave on an individual product's stock level (below). That note is free text and isn't validated against this list — think of the warehouse's Locations list as your own reference, and the per-product note as a quick "where exactly is this" reminder.
Reading a product's stock levels
Open a product and look at its Stock Levels card. For every warehouse that has stock recorded, you'll see:
- On hand — total units physically at that warehouse
- Reserved — units already committed to open orders
- Available — on hand minus reserved
- Reorder at — the reorder threshold for this stock level, if one has been set
- A Low stock badge, when a reorder threshold is set and on-hand has dropped to or below it
- A bin location note, editable inline — click it to record where in the warehouse this product lives
If a product has no stock recorded anywhere yet, this card just says so.
Below it, Recent Movements lists the last 20 stock changes for this product — receiving, consuming, adjusting, and production — with the warehouse, quantity, reason, and date for each.
Making a manual adjustment
Click Adjust on any stock level to open the adjustment dialog, then choose a type:
- Receive (add stock) — stock coming in from somewhere other than a purchase order: a return, a correction, or stock you're recording for the first time
- Consume (remove stock) — stock leaving for a reason other than a sale: damage, spoilage, samples
- Set to absolute quantity — skip the math and tell Iraca exactly what's on the shelf right now; Iraca works out the difference for you
Enter a quantity, and optionally a reason and reference — both free text, so a reason like "damaged in transit" or a reference like a PO number just show up on the resulting movement record.
If the product has lot tracking turned on, receiving stock requires a lot number. See Lot Tracking for how lots work.
Every adjustment — and every stock change in general, including the ones production runs and orders make automatically — is logged as a movement, so nothing changes silently.