Welcome to Iraca
Iraca is inventory management for businesses that sell physical products. It tracks your stock, keeps orders moving from sale to shipment, connects your online stores and marketplaces, and, if you make what you sell, turns recipes into finished products. All in one place instead of a patchwork of spreadsheets.
Your first few minutes: the setup assistant
The first time you sign in, Iraca opens the setup assistant, guided by Iris. She asks what you sell, who you sell to, where you sell and whether you make it, then proposes which parts of Iraca to switch on, with a reason for each. You change anything you like, apply it, invite your team, and you're in.
It takes a few minutes, and you can skip any step or the whole thing. See The Setup Assistant for each step.
The core ideas
A handful of concepts show up across almost every part of the app:
- Products are what you sell, with a SKU, a price, and stock you track by warehouse.
- Supplies are what you buy to make or package products, tracked separately from your sellable catalog. See Managing Your Supplies Catalog.
- Recipes connect the two, if you make what you sell: a recipe lists which supplies (and how much) go into a batch of a product. Running production uses up the supplies and adds finished stock. A business that resells finished goods can leave recipes switched off.
- Warehouses are the places that hold stock. Each product's stock is tracked per warehouse, not as one company-wide number.
- Orders record a sale, whether you typed it in or it arrived from a connected store or marketplace.
- Lots give you traceability: a lot number ties a batch back to the production run and supplies that made it, so you can trace and, if needed, recall precisely.
Finding your way around
The navigation on the left groups the app by these ideas: Inventory, Production, Orders, Purchasing, Shipping, Labels and Reports. You only see the parts that are switched on for your business; turn parts on or off any time in Settings → Modules.
A short menu until your first sale
While your business has no sales order yet, the menu starts short: Dashboard, Orders, Products, Contacts, I want to… and Settings (plus Fulfillment Mode if you've switched it on). Everything else is folded under More, listed by name, so nothing is out of reach: tap a name there and the whole menu opens with that part showing.
Click Show everything at the foot of the menu (or in your profile menu, top right) to see the whole menu all the time, and Show less to go back. Iraca remembers your choice for you, on every device; your teammates choose for themselves. If your business already had a sale when you first signed in, you start with the whole menu.
Settings, in the menu and in your profile menu, is where you manage your organization profile, team and account. See Organization Profile and Team Management.
Working with lists
Every list in Iraca (products, orders, contacts, invoices and so on) works the same way. Click a column header to sort by it; click it again to reverse the direction. On longer lists, a pagination bar at the bottom moves between pages, and the search box above the list narrows it as you type.
Iraca remembers where you were. If you filter, search, sort or move to another page, open a record, and then click Back (for example Back to Products), you return to the same results rather than the unfiltered list. The filters also live in the page address, so you can bookmark a filtered list or share its link with a teammate, and a browser refresh keeps it.
This works on the main lists, including products, supplies, orders, purchase orders, recipes, production runs and plans, invoices, quotes, requests for quote, vendor bills, HACCP plans, stock checks, pick lists, and the label and barcode profile lists. The browser's own back button works too. If you land on a record from somewhere else, such as a link in an email or a dashboard card, Back takes you to the plain list.
What's next: Iris's plan
After the setup assistant, Iris's plan for you on your dashboard shows what to do next, in order: the services that earn you money (getting paid by card, your first label, your first invoice), the basics (a location, your products, stock, a first order) and the add-ons you haven't opened yet. It is built from your answers, so it is different for every business. Each item ticks itself off when you actually do it, not when you click past it. See Your plan with Iris.
You don't have to do it all at once. Most businesses fill in products and recipes gradually.