Chart of Accounts & Accounting Export

Iraca tracks every financial event as a double-entry journal entry using thirteen internal account types. The Chart of Accounts page lets you map those internal types to the exact account names and numbers used in your accounting software, then export a ready-to-import CSV of your journal entries.

Getting there

Settings → Chart of Accounts

The thirteen account types

Iraca account	What it represents
Revenue	Sale price on fulfilled orders and POS sales
Accounts Receivable	Amount owed by customers on fulfilled manual orders you collect directly
Marketplace Clearing	Revenue from marketplace/WooCommerce orders awaiting the marketplace payout — cleared against the settlement in your accounting software
Cash	Funds received from POS sales
Inventory Asset	Raw ingredients and supplies on hand
Work in Progress	Ingredient cost tied up in an active production run
Finished Goods	Completed products ready to sell
Cost of Goods Sold	Cost of products when a sale is made
Operating Expenses	Non-inventory bills — rent, utilities, services — plus tax, shipping, and other charges on vendor invoices
Accounts Payable	Amount owed to suppliers on approved vendor bills
Goods Received Not Invoiced	Stock you have received against a purchase order but not yet been billed for. Cleared when you link and approve the supplier bill
Sales Tax Payable	Sales tax you have collected and owe to the taxing authority
Owner's Equity	Write-offs and adjustments with no external counterparty

Setting up your mappings

For each row:

1. Account Name — enter the name exactly as it appears in your accounting software (e.g. Raw Materials Inventory, Sales Revenue). This is what appears in the exported CSV and is matched during import.
2. Account No. — optional, but recommended. Adding your chart-of-accounts number (e.g. 1200) makes import faster and avoids ambiguity when account names are similar.

Tap Save Mappings when done. Mappings are stored per account; you can update them at any time and the next export will use the new names.

If you leave an account name blank, Iraca's default name is used in exports (e.g. "Inventory Asset"). Fill in all thirteen for the cleanest import experience.

Exporting journal entries

1. Set a date range (defaults to the last 30 days).
2. Click Download CSV.

The file contains one row per journal line with these columns:

Column	Description
Date	Entry date
Journal No.	Iraca's internal journal entry ID
Description	What triggered the entry (e.g. "Order #SO-00042 fulfilled")
Account No.	Your account number (blank if not mapped)
Account	Your mapped account name
Debit	Debit amount (blank if zero)
Credit	Credit amount (blank if zero)

⚠️ Avoiding double-counted cash with a connected bank feed

This is the most common mistake when importing into QuickBooks, Xero, or Wave — read this before your first export.

If your accounting software has a connected bank feed, it already pulls in your real bank transactions automatically. Iraca's journal entries also include the cash side of each event — a bill payment posts Debit Accounts Payable / Credit Cash, a POS sale posts Debit Cash / Credit Revenue, and so on. If you import those cash lines and let the bank feed bring in the same transactions, every cash movement is recorded twice — your bank balance and your books drift apart fast.

The rule: one source of truth for your bank account. If the bank feed is connected, let it own the bank account, and don't post Iraca's cash lines to that same account.

Iraca handles this for you. The first time you open Chart of Accounts, it asks once whether your accounting software has a connected bank feed and remembers your answer — so the safe setting is applied automatically on every export, not re-decided each time. You can change it anytime with the "My accounting software has a connected bank feed" checkbox in the Export section. When it's on, every cash line in the export is re-pointed to a clearing account (default name Bank Feed Clearing — rename it to match an account in your software) instead of your real bank account. The workflow becomes:

1. Import the CSV — cash lands in the clearing account, not your bank.
2. When the bank feed brings in the matching transaction, categorize it to that same clearing account.
3. The two sides cancel out, the clearing account nets to zero, and cash has moved exactly once.

Leave the toggle off only if Iraca is your sole book of record and you are not running a bank feed anywhere else — otherwise you'll double-count.

Running Iraca's export and a separate accounting package on the same bank? Pick one to own each bank movement. Either use the clearing-account option above, or match/exclude the overlapping bank-feed lines rather than adding them as new transactions.

Importing into QuickBooks Online

1. In QuickBooks Online, go to + New → Journal Entry → Import.
2. Upload the CSV.
3. Map columns when prompted: Date → Date, Description → Memo, Account → Account, Debit → Debit, Credit → Credit.
4. Review and confirm.

Importing into Wave

1. In Wave, go to Accounting → Transactions → Import.
2. Upload the CSV and follow the column mapping wizard.

Importing into Xero

1. In Xero, go to Accounting → Manual Journals → Import.
2. Upload the CSV. Xero expects the same column structure.

Tips

• Export and import monthly to keep your books current without large backlogs.
• The export only includes posted entries — draft or voided entries are excluded.
• If a product has no unit cost set, some entries may be missing. Set unit costs under Inventory → Products to ensure full coverage (see Journal Entries).