Shipping Part of an Order
Sometimes you can ship most of an order today and the rest when stock arrives. Iraca lets you send what you have now and keep the remainder on the order, so the customer gets their goods sooner and you don't have to split the paperwork by hand.
Ship what's in stock
On a confirmed order, click Fulfill. In the dialog, tick Ship what's in stock, then confirm.
Iraca sends every unit it can cover and leaves the rest outstanding. The order moves to Partly shipped, and the line items show how far along each one is — "4 of 10 shipped".
Leave the box unticked and nothing changes from how Iraca has always worked: if anything is short, the whole order is refused and no stock moves. That's still the right choice most of the time — a customer expecting one parcel usually shouldn't get two.
Finishing the order
Once the missing stock arrives, open the order and click Fulfill Remaining. The dialog lists exactly what's left, and only those units are sent — Iraca never re-ships what has already gone out, however much stock you have on hand.
When the last unit ships, the order becomes Fulfilled as normal.
A partly shipped order stays on the Orders list under its own Partly Shipped filter, and on the Fulfillment Mode screen alongside confirmed and ready-to-pack orders, so it won't get lost.
Kits ship whole or not at all
If a line is a kit, Iraca will only ship it when every component is in stock. It won't take some of the components off the shelf and leave the kit half-built — those parts would be stranded, spoken for by an order nobody can complete.
A kit that can't be covered simply stays outstanding. Everything else on the order still ships.
What happens in your books
Each shipment is recorded on its own. Revenue, cost of goods sold, and the customer receivable are booked for the units that actually left, at the moment they left — not all at once at the end.
That has a few practical consequences:
- Your A/R aging shows what's really owed. A part-shipped order appears at the value of what has shipped, not the whole order.
- You can take payment on account. The Customer payments panel shows the amount collectible today — the shipped portion — and caps a payment at that. The order total is shown above it so you can see the difference.
- Sales tax follows the goods. If the order is taxable, the tax charged at confirmation is split across the shipments so the parts add up to exactly what the customer was quoted.
- Invoicing waits. An order still being shipped can't be put on a customer invoice yet — an invoice bills every line in full, which would charge for goods that haven't left. Finish the order first, then invoice it.
Buying a label always ships the whole order
The Buy Labels and Mark as Shipped steps are deliberately all-or-nothing. A label is bought for a parcel of a particular size and weight, so Iraca won't decide on your behalf to put less in the box. If stock is short at that point, the label is kept, the order waits, and Fulfill is how you move it forward — partly or in full.